When it comes to building a strong safety culture, waiting for incidents to happen isn’t an option. The most effective safety programs rely on daily safety observations: short, structured reports that highlight unsafe behaviors, safe practices, or potential risks before they turn into injuries.
However, traditional methods like paper forms or spreadsheets make it hard to track patterns, act quickly, or engage your team across multiple sites.
That’s where safety observation software comes in.
Designed for real-time field observations, these digital tools help safety managers and frontline workers submit observations, assign corrective actions, and analyze safety trends from any mobile device.
If you need recommendations, we cover three of the best in this guide.
What Is Safety Observation Software?
Safety observation software is a digital solution that enables teams to record, track, and analyze safety observations in real time.
Whether you’re capturing unsafe behaviors, documenting safe practices, or reporting workplace conditions, this type of safety software helps organizations take proactive measures to prevent incidents before they happen.
Why Safety Observation Software Matters
Traditional safety reporting often focuses on reacting to incidents after they’ve happened. But to build a truly resilient safety culture, companies need to shift toward a proactive approach.
Safety observation software makes it easy to:
- Enable early detection of hazards through field observations and behavior tracking
- Empower everyone to contribute to the safety process
- Encourage consistent reporting of safe behaviors, near misses, and compliance gaps
- Assign and follow up on issues immediately, instead of waiting for audits or injuries
- Analyze safety trends and focus on the most urgent risks across multiple sites
In short, safety observation software turns every worker into a safety contributor, and every observation into a step toward a safer, more compliant workplace.
Top 3 Safety Observation Software Tools to Consider
If your team is ready to move beyond spreadsheets and paper forms, investing in the right safety observation software is the next step.
Below are three powerful options to consider.
1. MyMomentum
Developed by EHS Momentum, MyMomentum is a cloud-based, mobile-first safety management platform focused on making safety reporting practical, accessible, and effective. It’s especially useful for teams that want to encourage regular behavior-based safety observations and reduce safety incidents through early intervention.
The system is built for daily visibility, helping you easily engage frontline workers, capture field observations, and act on safety concerns with minimal friction.
Customizable Observation Forms
MyMomentum allows safety leaders to create or tailor observation forms to suit specific environments and job roles. Whether you’re looking to log unsafe behaviors, safe practices, or near-misses, the system allows you to quickly record exactly what matters most, directly from a mobile device.
Observation forms can include:
- Behavior categories (e.g., PPE use, lifting technique)
- Hazard tags (e.g., slip/trip hazards, equipment misuse)
- Notes, images, or contributing details
- Status (safe/at-risk), location, and assigned follow-up
Actionable Insights and Supervisor Visibility
Your submitted observations feed into a live supervisor dashboard, so you can quickly review data, assign corrective actions, and prioritize follow-ups.
Managers can also analyze safety trends across departments, time periods, or behaviors using real-time data. With weekly reports and auto-notifications, you can make sure follow-up actions aren’t missed, which can strengthen accountability across your whole organization.
Streamline safety observation reports in your operations now. Schedule a demo with MyMomentum to see how it works!
2. EHS Insight
Source: EHSInsight.com
EHS Insight is a comprehensive EHS software suite designed to streamline safety management, audits, and reporting.
It includes a dedicated module for logging and managing safety observations, suited for mid-sized to enterprise organizations.
Key Features
- Pre-built observation forms for quick deployment
- Risk-based scoring to prioritize urgent issues
- Automated alerts for potential risks and unsafe behaviors
- Integration with incident management, inspections, and training
- Configurable dashboards to analyze safety trends across the business
Pros
- Offers comprehensive coverage of safety workflows
- Strong analytics and compliance tracking features
- Integrates easily with other systems for full EHS visibility
- Suitable for companies managing operations across multiple sites
Cons
- The interface may feel complex for small teams
- Implementation may require onboarding support
- Cost may be high for teams only needing observation functionality
3. Intelex Safety Observation App
Source: Intelex.com
Intelex is a popular EHSQ (Environment, Health, Safety, and Quality) platform, and its Safety Observation App is purpose-built to foster proactive safety behavior in the workplace.
It’s configurable, mobile-enabled, and integrates seamlessly with broader EHS functions, such as incident reporting, audits, and training.
Key Features
- Submit safety observations on the go with the Intelex mobile app
- Create tailored observation forms with dropdowns, photos, and required fields
- Log and analyze data on safe vs. unsafe behaviors by job type, department, or location
- Trigger real-time notifications and assign corrective actions based on observation severity or category
- Access visual dashboards, exportable reports, and real-time analytics
Pros
- Customizable and scalable
- Strong integration with broader EHS modules
- Real-time analytics and reporting
- Offline mobile functionality for field teams
Cons
- May have a steeper learning curve for small teams
- Implementation and setup can be time-intensive
- Pricing is not ideal for smaller businesses or single-site operations
How to Successfully Implement Safety Observation Software
Effective safety observation software can transform your safety program, but only if it’s implemented with clear intent and consistency.
To see meaningful improvements in safety performance, you need to make sure the software is not only adopted but used to generate valuable insights and actionable outcomes.
Here’s how you can roll it out effectively:
Set Clear Goals and Link to Safety Standards
Tie your rollout to existing safety standards, audit findings, or organizational goals for workplace safety.
Make sure every team understands how behavior-based safety and proactive observation support both regulatory compliance and real-world injury prevention.
Provide Focused Training on Observation Practices
Train users to recognize safety behaviors, both good and bad, and how to document them properly.
Show them how to use the app for safety inspections, hazard flagging, and daily safety practices, while emphasizing the importance of employee engagement in shaping a safer environment.
Launch With a Simple Form and Scale From There
Start with a basic behavior-based safety program observation form. Focus on ease of use by allowing users to quickly log hazards, unsafe acts, or contributing factors.
Then expand categories and workflows after adoption increases.
Take Action on What’s Reported
Observations lose value if they aren’t addressed.
Use your tool to assign and follow up on preventive actions and integrate feedback into broader hazard management efforts. Tracking completion also sends a strong message that reporting matters.
Use Safety Data to Guide Improvements
Aggregate safety data across teams or locations to analyze safe and unsafe trends, prioritize resources, and drive operational changes.
Real-time data makes it easier to link incidents to root causes and fix them before they repeat.
Partner With EHS Momentum for Smarter Safety Observation Programs
Improving your organization’s safety efforts isn’t just about compliance. It’s about creating a proactive, accountable safety culture.
That’s exactly what EHS Momentum helps companies do.
As a full-service EHS consulting and technology firm, EHS Momentum provides expert guidance and practical software solutions that can help you implement scalable, effective safety programs. We do this with our platform, MyMomentum.
What MyMomentum Offers
MyMomentum comes with powerful features that support:
- Behavior-based observation tracking
- Customizable mobile forms for safety inspections and hazard reports
- Built-in dashboards for managing contributing factors and corrective actions
- Seamless integration with training, inspections, and broader EHS software systems
- Real-time visibility into safety data to help you improve safety across teams
Whether you’re managing one site or dozens, MyMomentum helps your team close the loop between observations and action without adding complexity.
Ready to strengthen your behavior-based safety program? Schedule a demo with EHS Momentum to see how MyMomentum can support your goals.
FAQs About Safety Observation Software
What is a safety observation program?
A safety observation program is a structured approach to documenting safety behaviors, identifying risks, and using frontline insights to guide preventive actions and improve workplace safety.
What is EHS software?
EHS software is a digital platform used to manage environmental, health, and safety programs. It supports regulatory compliance, hazard management, training, incident tracking, and more.
How to make a safety observation?
Use a mobile app or form to report safe practices, unsafe behaviors, hazards, or incidents. Include details, location, and any photos to support your input and help drive follow-up.
What is safety management software?
Safety management software is a digital system that helps organizations run their safety program, track performance, document inspections, and ensure company-wide accountability.
