Occupational Safety and Health Administration (OSHA) recordkeeping is a requirement for many U.S. employers, but it’s also one of the most overlooked areas of safety management. Between tracking workplace injuries, updating forms, and preparing for audits, compliance often becomes reactive and vulnerable to errors.
That’s where OSHA recordkeeping software can make a difference.
These tools help businesses maintain compliance with OSHA regulations, log workplace incidents, and generate clean, audit-ready OSHA reports, often in just a few clicks.
However, with so many platforms available, choosing the right tool can be tricky. So if you need help, we cover three of the best options you need to consider in this guide.
What Is OSHA Recordkeeping Software?
OSHA recordkeeping software helps you oversee occupational safety or regulatory compliance by giving you a structured, digital system to record, manage, and report work-related injuries and illnesses.
Instead of relying on spreadsheets or scattered files, this platform allows you to centralize your incident tracking, generate required OSHA forms (300, 300A, 301), and make sure your records are complete, organized, and audit-ready.
What You Can Do With OSHA Recordkeeping Software
By leveraging the right software, you can:
- Log incidents with consistency and clarity
- Monitor trends in workplace injuries and illnesses
- Initiate and track corrective and preventive actions
- Support internal reviews and continuous improvement efforts
- Keep your safety management aligned with your compliance goals
The result? Reduced risk, improved reporting accuracy, and a stronger foundation for long-term health and safety success.
Top 3 OSHA Recordkeeping Software Tools to Consider
More than just helping you generate OSHA forms, the best platform supports your entire incident management process, from the initial report to corrective actions, audits, and long-term analysis.
Below are three leading tools that offer strong OSHA recordkeeping capabilities.
1. MyMomentum
MyMomentum, developed by EHS Momentum, is designed to simplify compliance for teams that need a practical, easy-to-use solution for OSHA recordkeeping. Unlike bloated systems overloaded with features, MyMomentum focuses on what matters most: keeping your records accurate, accessible, and audit-ready.
Streamlined OSHA Form Management
MyMomentum allows you to complete and manage required OSHA forms, including 300, 300A, and 301, with clear workflows and intuitive input fields.
It supports incident tracking from the moment of report through investigation and closure, so you can stay compliant with OSHA regulations and be ready for inspection.
Accurate and Centralized Incident Reporting
The platform makes it easy to log and document workplace incidents, including medical treatment, days away from work, and other outcomes that affect OSHA logs.
You can also add supporting documentation, conduct follow-ups, and retain illness records and injury data in one secure place.
Support for Corrective and Preventive Action
Each logged incident can trigger a corrective and preventive action process, so you’re not only documenting issues, but also taking steps to prevent them from happening again.
This supports continuous improvement and strengthens your safety culture.
Integrated With Safety Workflows
Because MyMomentum is part of a broader EHS management system, you can link training record management, inspections, and employee safety training directly to your recordkeeping processes.
With it, you can make sure everything from root cause analysis to audit management is fully connected.
Want to see it in action? Schedule a demo today!
2. VelocityEHS
Source: EHS.com
VelocityEHS is a cloud-based EHS management system built for companies that need tools for managing OSHA recordkeeping, incident reporting, and workplace compliance.
Known for its comprehensive suite of automation and analytics, it’s well-suited for mid-size to large organizations that require a full-featured platform to manage their safety programs across multiple sites.
Key Features Related to OSHA Recordkeeping
- Automatically generates OSHA Forms 300, 300A, and 301 with pre-filled incident data
- Tracks work-related injuries, illnesses, and near misses in a centralized system
- Supports corrective and preventive action workflows linked to each incident
- Offers detailed incident reports with fields for classification, root cause, and medical treatment
- Provides advanced dashboards for safety metrics, trend identification, and compliance tracking
- Enables real-time mobile data entry and access for incident reporting and audit readiness
- Integrates with training, audits, and other modules in the EHS suite for connected workflows
Pros
- Offers one of the most comprehensive OSHA recordkeeping toolsets on the market
- Easily scalable across large, multi-site operations
- Intuitive design that facilitates ease of use across different user levels
- Real-time dashboards support proactive compliance and data-driven decisions
- Strong support documentation and a dedicated customer success team
Cons
- Initial setup and user onboarding can be time-intensive for smaller teams
- May include more functionality than needed for simple recordkeeping use cases
- Pricing may be out of range for smaller businesses or budget-limited departments
3. Benchmark Gensuite
Source: BenchmarkGensuite.com
Benchmark Gensuite is a cloud-based EHS management system designed to assist organizations in managing OSHA recordkeeping and enhancing overall workplace safety.
It offers a suite of tools that support compliance with OSHA regulations, streamline incident management, and promote a proactive safety culture.
Key Features Related to OSHA Recordkeeping
- Automated generation and management of OSHA forms (300, 300A, and 301) with pre-populated data fields
- Centralized system for logging and tracking workplace incidents, including work-related injuries and illnesses
- Tools for incident investigation, root cause analysis, and implementation of corrective and preventive actions
- Advanced reporting and dashboard capabilities for visualizing safety metrics, identifying trends, and making data-driven decisions
- Mobile accessibility for real-time data entry and access, supporting timely responses to workplace incidents
- Integration with other EHS functions, such as audit management, employee safety training, and document center management
Pros
- Comprehensive feature set covering various aspects of EHS management
- Scalable solution suitable for organizations of different sizes and industries
- User-friendly interface facilitating ease of use across different user levels
- Strong customer support and responsive service
Cons
- The complexity of the system may present a learning curve for new users
- Cost considerations may be a concern for smaller organizations or those with limited budgets
- Customization of the platform can be time-consuming and may require additional resources
Benefits of Using OSHA Recordkeeping Software
Adopting OSHA recordkeeping software does more than simplify paperwork. It transforms how your organization handles compliance, reporting, and safety performance by helping you:
Avoid Costly Fines and Violations
Automated reporting tools reduce the risk of errors and late submissions.
By making sure that your OSHA forms are complete, accurate, and submitted on time, you avoid the costly fines that often result from noncompliance.
Improve Workplace Safety Through Better Data
Digital platforms help you track workplace injuries, illness records, and incident reports with precision.
This supports more accurate analysis, so you can identify trends and spot potential hazards before they escalate.
Enable Continuous Improvement With Real-Time Insights
With dashboards and analytics, you gain access to live safety metrics that drive faster decisions.
This supports corrective and preventive action planning and fosters a culture of continuous improvement across departments.
Ensure Accuracy and Proper Documentation
Manual reporting is prone to gaps and inconsistencies.
OSHA recordkeeping software enforces structured workflows and data validation, which delivers better accuracy across all incident types and reduces administrative errors.
Streamline Audit Readiness and Reporting
Most systems come with built-in tools for audit management.
Whether you’re submitting to OSHA or responding to other regulatory offices, having digital access to every required form and report simplifies compliance under pressure.
Centralize Compliance in One System
Integrated platforms connect incident management, employee safety training, and document control into a single environment.
This allows you to manage everything from medical treatment to training record management without switching systems.
When used effectively, OSHA recordkeeping software becomes a foundation for safer, smarter operations that align with your company’s long-term compliance goals.
Best Practices for OSHA Recordkeeping
Maintaining compliance with OSHA’s reporting requirements involves more than just filling out forms. It requires consistent processes, proactive safety practices, and the right tools to capture and manage data accurately.
Following these best practices can help your team stay ahead of OSHA compliance, avoid costly fines, and build a stronger culture of occupational safety.
Use a Centralized System for Incident Management
Whichever trusted incident management software you use, make sure that all injuries and illnesses are logged in one place.
A centralized incident tracker allows you to report incidents, document severity, and initiate corrective actions—all from a single platform.
Leverage a Training Record Management System
Many OSHA violations are related to poor documentation or outdated certifications.
A training record management system makes sure that employee certifications stay current, helps track training completion, and supports alignment with industry standards.
Ensure Timely and Complete Data Entry
Delays or omissions in recordkeeping can result in costly fines.
Always enter incident details as soon as possible, including required OSHA reports like Forms 300, 300A, and 301.
Real-time data gathering also improves accuracy and enables detailed reporting for audits or further analysis.
Conduct Regular Reviews of Safety Data
Use your EHS software to routinely analyze safety data, looking for contributing factors or trends that suggest repeat safety issues.
Platforms with built-in analytics and dashboards help organizations mitigate risks and reduce incidents through data-driven decisions.
Choose Industry-Specific Tools With OSHA Recordkeeping Capabilities
Not all software platforms offer the same level of support.
The right OSHA recordkeeping software will include pre-built forms, audit trails, and tools tailored to your sector’s needs.
A comprehensive EHS platform should also combine incident management, reporting, and documentation, without unnecessary complexity.
Link Incident Reporting With Preventive Action
Capturing injuries and illnesses is only one part of the equation.
Your system should connect each incident management entry with follow-up tasks, like root cause investigation, employee retraining, or procedural updates, to help you improve safety and prevent recurrence.
Optimize OSHA Recordkeeping With EHS Momentum
As a trusted environmental health and safety consultancy, EHS Momentum helps organizations simplify compliance and strengthen their safety management systems.
Our expertise spans industries and regulatory frameworks, which makes us a valuable partner for businesses that need to maintain compliance, respond to audits, and continuously improve workplace safety.
At the core of our offering is MyMomentum, which is designed to make OSHA recordkeeping easier, faster, and more accurate.
What You Can Do With MyMomentum
With built-in incident tracking, OSHA form generation, and support for corrective and preventive action workflows, MyMomentum helps you:
- Log and manage workplace incidents with full context and documentation
- Generate compliant, audit-ready OSHA forms (300, 300A, 301)
- Track safety trends and identify root causes to prevent future events
- Connect recordkeeping to training, inspections, and broader EHS initiatives
- Ensure data accuracy and simplify reporting to regulatory offices
Whether you’re a safety manager, HR lead, or compliance officer, MyMomentum gives you the tools to keep your records clean, your reports compliant, and your team focused on what matters: preventing workplace injuries and driving safer operations.
Schedule a demo to see how it can transform your operations!
FAQs About OSHA Recordkeeping Software
What are the OSHA requirements for recordkeeping?
Employers must document work-related injuries and illnesses that meet reporting thresholds using official OSHA recordkeeping forms. Records must include each illness incident report, injury classification, and outcome.
Using safety management software or an incident tracker helps ensure accurate records, timely corrective actions, and alignment with regulatory requirements.
How do I keep my OSHA log?
To maintain an OSHA log, record each qualifying incident on Form 300 and complete Form 301 for supporting details. Form 300A summarizes injuries and illnesses annually.
Do I have to submit my OSHA 300 log electronically?
Yes, if your company meets OSHA’s size or industry thresholds, you’re required to submit Form 300A electronically.
What are the OSHA recordkeeping forms?
The three required forms are:
- Form 300: Log of occupational injuries and illnesses
- Form 301: Individual illness incident report for each case
- Form 300A: Annual summary of all reportable incidents
