Managing OSHA compliance can be overwhelming, especially if you’re relying on spreadsheets, paper files, or scattered training logs. With regulations constantly evolving and inspections always a possibility, staying organized is critical.
That’s where OSHA compliance software comes in.
These tools help you track training, manage documents, conduct inspections, and keep your team aligned with federal health and safety standards. With the right platform, it’s easier to protect your workers, reduce risk, and save valuable time while staying OSHA-compliant.
Need one for your organization? In this guide, we’ll cover the best OSHA compliance programs.
What Is OSHA Compliance Software?
OSHA compliance software is a digital tool designed to help organizations meet the requirements of the Occupational Safety and Health Administration (OSHA).
It simplifies how you manage safety procedures, training, inspections, and documentations by giving you the tools to run a safer, more efficient workplace, as well as the confidence that you’re meeting every OSHA regulation that applies to your industry.
Whether you’re managing hazard communication, bloodborne pathogens, or a fire prevention plan, the right software makes sure that nothing slips through the cracks.
Top 4 OSHA Compliance Software Tools in 2025
The best OSHA compliance software should help you meet OSHA standards, reduce risk, and make ongoing compliance management easier, not more overwhelming.
Here are four top options that can do all that, and more.
1. MyMomentum
MyMomentum is a cloud-based safety management platform that helps teams track training, complete inspections, and manage safety tasks without getting buried in paperwork.
Designed for businesses that want a reliable system without the complexity of legacy software, it offers an intuitive interface and mobile-friendly tools that make it easier to keep up with OSHA requirements day to day by helping you:
Track OSHA-Required Training With Less Effort
You don’t have time to chase down expired certifications or guess who still needs hazard communication or bloodborne pathogens training.
MyMomentum keeps everything organized by job title, automatically tracks completions, and sends alerts before things fall behind, so your team is always covered.
Store Your Safety Plans and Policies in One Place
From your emergency action plan to your fire prevention plan, MyMomentum makes it easy to upload and manage critical documents.
You’ll always have the latest version ready, whether it’s for internal reviews, team reference, or an unexpected OSHA inspection.
Simplify Inspections and Corrective Actions
Tired of juggling forms, emails, and follow-ups?
MyMomentum lets you build inspection checklists, document findings with photos, assign corrective actions, and generate detailed reports, all from your phone or laptop. It’s built for how you actually work.
Use It Anywhere, Because Safety Happens Everywhere
Whether you’re on the shop floor, at a remote site, or between locations, MyMomentum keeps your safety program moving.
It’s mobile-friendly, quick to deploy, and built for teams that need flexibility without losing control.
Want to see how it works in your organization? Schedule a demo of MyMomentum today and see how simple OSHA compliance can be when you have the right tool.
2. KPA Flex
Source: KPA.io
KPA Flex is an all-in-one cloud-based Environmental Health and Safety (EHS) software platform designed to help organizations quickly establish and implement comprehensive safety programs.
It enables data-driven decisions and real-time actions to keep employees safe and compliant.
OSHA-Specific Features:
- Tracks and analyzes safety incidents in real-time to facilitate proactive safety measures
- Access to over 1,000 courses, including OSHA-specific training modules
- Customizable checklists and real-time reporting to ensure compliance with OSHA standards
- Built-in OSHA Forms 300, 300A, and 301 for streamlined documentation
Pros:
- Offers a wide range of features for incident management, training, audits, and inspections
- Allows for tailoring forms and processes to fit specific organizational needs
- Provides a mobile app for conducting audits and inspections on the go
Cons:
- Some users report that the interface can be complex and may require training to navigate effectively
- Pricing may be higher compared to other solutions, which could be a factor for smaller organizations
3. J. J. Keller® Safety Management Suite
Source: JJKellerSafety.com
The J. J. Keller® Safety Management Suite is a cloud-based safety management system developed with insights from EHS professionals.
It provides access to a wide range of tools and resources to help meet workplace safety needs and stay in compliance with OSHA standards.
OSHA-Specific Features:
- Helps navigate evolving OSHA standards and manage recordkeeping requirements
- Provides pre-built checklists to conduct thorough audits and inspections
- Access to templates for creating comprehensive safety plans aligned with OSHA requirements
- Offers up-to-date regulations for multiple agencies from one convenient location
Pros:
- Provides access to a vast library of safety management tools and resources developed by EHS professionals
- Offers critical regulatory updates along with easy-to-understand explanations
- Allows for the development and assignment of training tailored to specific organizational needs
Cons:
- Does not offer API access, which may limit integration with other systems
- Some users find the interface to be less intuitive compared to other platforms
4. SiteDocs
Source: SiteDocs.com
SiteDocs is safety management software designed to simplify the complexities of OSHA reporting and compliance.
It enables organizations to manage safety documentation, training records, and compliance data efficiently.
OSHA-Specific Features:
- Build custom forms like Toolbox Talks, inspections, incidents, Job Safety Analyses (JSA), hazard assessments, and OSHA 300 logs
- Simplifies the completion of OSHA 301 incident reports and entries to OSHA 300 logs
- Provides updates on new regulations and features designed to address those changes, ensuring ongoing compliance
Pros:
- Known for its ease of use and quick setup, making compliance and participation straightforward
- Enables tracking of worker certifications and training, and monitoring compliance in real time
- Allows completion of safety inspections, audits, and forms directly on-site using smartphones or tablets
Cons:
- Some users wish for more advanced reporting capabilities
- Lacks features for tracking vehicle and equipment maintenance
Benefits of Using OSHA Compliance Software
Managing OSHA requirements manually can be overwhelming and prone to errors. With the right software, you simplify compliance, protect your team, and build a more efficient safety program because it helps you:
Automate Compliance Tasks
No more chasing training records or juggling inspection calendars. OSHA compliance software sends reminders, logs completions, and makes sure you maintain compliance without having to micromanage every step.
Reduce Risk and Prevent Violations
With up-to-date OSHA training records, real-time inspections, and consistent documentation, you’re better prepared for audits and inspections, which can lower your risk of violations and costly fines.
Improve Employee Health and Workplace Safety
By managing requirements like bloodborne pathogens, personal protective equipment, and respiratory protection, you improve both employee health and hazard response and make your workplace safer and more resilient.
Centralize Safety Data and Documents
Everything from your compliance program and health act policies to incident reports and audit logs are stored in one place. This improves efficiency, supports accountability, and strengthens your ability to respond quickly when needed.
Save Time and Increase Efficiency
Instead of spending hours on repetitive tasks, you automate processes and free up time for what matters: training, hazard prevention, and coaching teams. Over time, this builds a stronger, more sustainable safety culture.
Key Features to Look for in OSHA Compliance Management Software
Not all OSHA compliance software is built the same.
If you’re going to invest in a tool to help manage your safety and health program, it needs to do more than just store data. It should make your job easier, help your team work more safely, and keep your company audit-ready at all times.
Here are the features that matter most:
Training Management
Make sure the software tracks required OSHA training on matters like bloodborne pathogens, respiratory protection, and PPE by job title, with automatic reminders and completion logs.
Document Control
Look for a system that stores your safety policies, emergency action plan, fire prevention plan, and hazard communication materials in one place, so everything’s easy to access and update.
Audit and Inspection Tracking
The software should let you schedule, assign, and complete inspections and log corrective actions. Bonus points if it can generate detailed reports for audits or OSHA inspections.
Real-Time Dashboards and Alerts
You want visibility. A good platform shows you what’s overdue, what’s been completed, and where you may be falling behind on OSHA requirements in real time.
Role-Based Access
Make sure you can assign permissions by role so that supervisors, safety leads, and executives each get access to the compliance data they need, without clutter.
Mobile Access for Field Teams
If your workforce is mobile or spread across multiple sites, choose a platform that works from any device because safety happens on the floor, not at a desk.
Strengthen Your Safety Program With EHS Momentum
As a full-service consulting firm with deep experience in occupational safety, regulatory compliance, and practical program implementation, EHS Momentum helps companies across industries build smarter, stronger safety systems.
From training and policy development to system rollouts and audits, we deliver real-world support backed by proven expertise.
At the heart of our approach is MyMomentum, an intuitive platform that simplifies compliance and supports everything from OSHA training to documentation, inspections, and reporting.
Whether you’re navigating hazards, updating safety policies, or preparing for an OSHA inspection, MyMomentum gives you the tools to maintain compliance, improve processes, and protect your employees, without slowing down your team.
Schedule a demo to see it in action!
FAQs About OSHA Compliance Software
What is the OSHA compliance platform?
An OSHA compliance platform is a digital system that helps companies manage the policies, training, documentation, and procedures required under OSHA regulations.
These platforms simplify how you run your compliance program, making it easier to maintain compliance, track incidents, and ensure your team is properly trained.
Most include tools for managing hazards, scheduling OSHA training, logging inspections, and generating audit-ready reports.
Is OSHAcademy recognized by OSHA?
OSHAcademy is a well-known provider of online OSHA compliance training, but it’s important to note that OSHA does not formally “approve” or “endorse” specific providers.
That said, OSHAcademy courses are aligned with OSHA guidelines and commonly used for workplace education across many industries.
Employers should confirm whether a specific training course meets their industry’s compliance requirements and internal standards for education and employee health.
Is OSHA 30 free?
No, the OSHA 30-Hour Training course is not free. It needs to be purchased through authorized training providers.
Is there an OSHA database?
Yes, OSHA maintains public access to certain data through its official websites. You can look up injury and illness records, enforcement actions, and inspection histories through OSHA’s Establishment Search tool.
This health act-related database helps promote transparency, guide safety improvements, and support healthcare compliance, particularly in industries regulated under HIPAA or other federal health standards.
However, this tool is separate from internal OSHA compliance management software used by companies to manage their own internal processes.
