For businesses that rely on forklifts in daily operations, safety starts long before the first load is lifted.
The Occupational Safety and Health Administration (OSHA) standards require forklift inspections, which are one of the most important steps to keeping employees safe, preventing equipment failure, and reducing negative incidents in any industrial setting.
However, relying on paper forms or spreadsheets to track inspections is outdated, time-consuming, and prone to error.
That’s where a forklift inspection app makes a difference. In this guide, we’ll cover three of the best options for your facility.
What Is a Forklift Inspection App?
A forklift inspection app is a digital tool that replaces paper-based inspection forms with mobile-friendly checklists. It allows forklift operators to perform and submit pre-shift forklift safety inspections using a mobile device, which streamlines the inspection process while improving accuracy and accountability.
These apps are designed to help safety-conscious companies:
- Comply with the OSHA standards
- Reduce operational risk
- Make sure every forklift is inspected before use
Depending on the app, users can edit inspection items, take photos, flag issues, and submit inspection reports instantly to supervisors.
Top 3 Forklift Inspection Apps For Your Facility
Here are three tools built to support safe, efficient, and compliant forklift inspections:
1. MyMomentum
MyMomentum by EHS Momentum is a cloud-based, mobile-enabled safety management platform designed to simplify routine safety processes, which makes it especially useful for organizations that rely on forklifts in daily operations.
Built on the principles of being useful, simple, and affordable, it offers an easy-to-adopt solution for safety-conscious companies seeking to digitize forklift inspections and improve compliance across the board.
Customizable Inspection Forms for Forklift Safety
One of MyMomentum’s core features is its ability to deliver fully customizable inspection forms. Safety managers can configure forklift inspection checklist items to match OSHA requirements and company-specific standards.
These forms support:
- Pre-shift forklift safety inspections
- Photo uploads from the shop floor
- Real-time issue documentation
- QR code-driven equipment scans
- Pass/fail logic for inspection items
This flexibility allows companies to align inspection protocols with the actual running time utilization of their fleet, while making it easy for forklift operators to complete inspections using any connected mobile device.
Real-Time Tracking and Supervisor Oversight
MyMomentum doesn’t just collect data. It helps you act on it.
Supervisors have access to a centralized dashboard where they can:
- View report history and track overdue items
- Monitor inspection reports as they’re submitted
- Spot recurring safety issues tied to specific equipment or operators
- Schedule follow-ups or assign corrective actions
The system keeps everyone from operators to upper management aligned and accountable with real-time updates and scheduled notifications.
Integrated Safety Management With OSHA Compliance in Mind
MyMomentum is part of a larger safety management software platform built to help organizations stay compliant with OSHA standards and internal policy requirements.
It manages equipment inspections and tracks employee training, site and equipment issues, maintenance needs, incident and injury reporting, and regulatory permit deadlines. You can also use it to track various safety metrics, such as total recordable incident rate (TRIR) and experience modification rate (EMR).
With automatic software updates, a mobile-first design, and consistent visibility into safety activity, MyMomentum gives teams the tools to streamline inspections, reduce negative incidents, and maintain a safe, compliant environment for their entire company.
2. SafetyCulture (iAuditor)
Source: SafetyCulture.com
SafetyCulture’s iAuditor is a versatile mobile-first inspection platform designed to digitize and streamline safety inspections across various industries.
It’s widely adopted for its customizable checklists and real-time reporting capabilities.
Key Features:
- Creates and modifies forklift inspection checklists to suit specific operational needs
- Allows photo and video attachments to inspection items, aiding in detailed reporting
- Generates and shares inspection reports instantly with stakeholders
- Conducts inspections without internet connectivity; data syncs once online
- Enables quick access to inspections for specific forklifts using QR codes
Pros:
- Intuitive design makes it easy for teams to adopt and use effectively
- Suitable for organizations of varying sizes, from small businesses to large enterprises
- Can integrate with other systems for comprehensive safety management
Cons:
- New users might require time to familiarize themselves with all the features
- Advanced features may come at a higher subscription cost, which could be a consideration for smaller businesses
3. MaintainX
Source: GetMaintainX.com
MaintainX is a mobile-first work order and procedure management platform tailored for maintenance and operations teams.
It emphasizes real-time communication and streamlined workflows.
Key Features:
- Offers easy access to a library of forklift inspection templates, facilitating quick deployment
- Links inspection results directly to maintenance work orders for immediate action
- Allows teams to inspect statuses and receive instant notifications on issues identified
- Generates reports to analyze inspection data and identify recurring issues
Pros:
- Combines inspections with maintenance and operational tasks in one platform
- Designed with a user-friendly interface, promoting quick adoption among teams
- Flexible to adapt to specific organizational processes and requirements
Cons:
- Some advanced features are available only in paid tiers
- While it offers integrations, there might be constraints depending on existing systems
How to Make the Most Out of a Forklift Inspection App
Choosing the right forklift inspection app is just the beginning. Your team needs to use your investment consistently and strategically to get the full value from your investment.
Here’s how you can make sure your app delivers measurable results:
Customize the Inspection Checklist to Your Fleet
Use your app’s form editor to align the forklift inspection checklist with your specific equipment, facility type, and OSHA standards.
Include critical daily checkpoints like fluid levels, fire extinguishers, brake function, and lift mechanisms.
Train Operators on the Mobile App
Make sure all forklift operators are trained on forklift safety and how to properly perform inspections using the operator’s app.
This makes sure every user understands how to flag issues, add notes or images, and submit reports accurately.
Monitor Report History and Trends
Use the supervisor dashboard or analytics features to view report history, identify repeat safety issues, and track patterns across your forklift fleet.
This enables smarter maintenance planning and helps you manage negative incidents before they escalate.
Automate Notifications and Corrective Actions
Many apps allow you to customize notifications so that supervisors are alerted when inspections are missed or when specific issues are flagged.
Tie these alerts to your broader safety management software or compliance system to improve response times.
Integrate With Safety and Maintenance Systems
Choose an inspection app that connects with your safety management or CMMS platform.
This way, issues identified during inspections automatically trigger work orders, and potential repairs are handled without delay.
Build Safer Forklift Operations With EHS Momentum
If your team is still relying on paper forms or outdated checklists, it’s time to move forward.
A well-designed forklift inspection app does more than just save time. It protects your workforce, helps you meet OSHA and internal compliance requirements, and brings greater visibility to your daily safety efforts.
That’s exactly what EHS Momentum helps companies achieve.
As a trusted safety consulting and technology firm, EHS Momentum provides expert support and practical tools to elevate your safety culture. Our platform, MyMomentum, includes mobile inspection capabilities, customizable checklists, issue tracking, and real-time reporting, all within a clean, easy-to-use interface.
What You Can Do With MyMomentum
From daily forklift inspections to complete safety management, MyMomentum helps you:
- Digitize and streamline safety routines
- Improve worker safety and reduce negative incidents
- Maintain historical data and inspection reports for compliance and audits
- Connect your operators and supervisors through one simple, centralized app
Ready to improve how your team handles forklift inspections? Schedule a demo with EHS Momentum today and see how MyMomentum fits your safety strategy.
FAQs About Forklift Inspection App
How to do a daily forklift inspection?
Use a forklift inspection app or a checklist app to guide your operators through the required steps before each shift. Inspections typically cover brakes, steering, fluid levels, and tires.
Submitting reports through a mobile inspection app also makes sure issues are documented and helps supervisors identify safety issues and plan potential repairs.
What is the inspection app in Teams?
The Inspection app in Microsoft Teams allows users to create, assign, and complete inspections from within the Teams environment.
While it’s versatile, a custom app or a dedicated forklift inspection app offers more tailored features for forklift operations and integration with safety management software.
Does OSHA require forklift inspections?
Yes. OSHA mandates daily forklift inspections before each shift.
Using a mobile inspection app enables safety-conscious companies to stay compliant, keep historical data sorted, and generate detailed analytics reports that support safety management.
